Expense management that works with Explorer Eclipse

Key takeaways

• Vergo reads jobs and cost codes from Explorer Eclipse, codes every transaction to the right job and cost code, and syncs coded entries back so nothing arrives as an uncoded lump at month end.
• You do not need to change cards — Vergo connects to corporate cards, fuel cards and personal cards your business already holds.
• Card spend, employee reimbursements and AP invoices flow through one coding model and all three sync to Explorer Eclipse the same way.
• Transactions are ready to code the moment they happen, and every coding shows why it was chosen so reviewers confirm in seconds instead of re-coding by hand.

How the Explorer Eclipse sync works

Vergo reads jobs and cost codes from Explorer Eclipse, codes every expense to the right job and cost code, and pushes coded entries back — so nothing arrives as an uncoded lump at month end. The structure that matters here is jobs and cost codes: each transaction is matched to the appropriate job and cost code based on your accounting history and the specifics of the transaction. Once transactions clear, they sync into Explorer Eclipse with their coding intact. This approach eliminates the manual sorting that typically happens when expense data lands in your ERP as generic entries waiting for assignment.

Do you need to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. The platform is card-agnostic, meaning it works with whatever payment infrastructure you have in place. For construction companies running Explorer Eclipse, this means the expense layer adapts to your existing banking relationships and card programs rather than forcing a change to accommodate a new tool.

AI-native expense management for job costing

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. An AI-native approach works differently: the system proposes coding by inference from your own accounting structure and history, including your jobs and cost codes. There is no rule library to build and no keyword lists to maintain. New vendors are coded on first sight based on context and historical patterns. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. For teams doing job costing, this means materials, subcontractor charges and equipment rentals are matched to the right job and cost code without maintaining vendor-to-code mapping tables.

Who runs Explorer Eclipse?

Explorer Eclipse, from Explorer Software, is run by mid-market companies in construction. If your finance team lives in it, the expense layer should adapt to it — not the other way round. Construction companies typically manage dozens or hundreds of active jobs, each with its own cost structure and budget. The expense management tool needs to respect that complexity and integrate cleanly with the job costing workflow already established in Explorer Eclipse, rather than forcing finance teams to translate between systems or maintain parallel structures.

Do reimbursements and AP invoices work with Explorer Eclipse too?

Yes — the same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to Explorer Eclipse the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit. When card spend, reimbursements and invoices all flow through one coding model, a lumber supplier is coded to the same job and cost code regardless of whether the transaction came from a corporate card, a field employee's reimbursement claim or an AP invoice. Payment itself stays on the rails you already use.

How Vergo handles this

Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Vergo integrates with every ERP and accounting software, including Explorer Eclipse.