A strong Spectrum reimbursement integration auto-codes employee expenses to the correct job, phase, and cost code at submission—before anything reaches AP. Vergo's Spectrum sync handles exactly this: field receipt capture, automated journal entry creation, and approval routing that mirrors your project hierarchy.
Viewpoint Spectrum is built for construction job costing—but most reimbursement processes aren't. Employees submit receipts via email or paper, AP clerks manually key job numbers, and by the time an expense hits Spectrum, the cost code is wrong, the phase is missing, or the cost period has closed. Controllers spend hours reconciling what should be automated.
The gap is a process problem, not a Spectrum problem. Spectrum can accept detailed job cost allocations—but it needs a front-end submission layer that captures that data correctly in the field, before it reaches AP.
Common pain points controllers report:
Not every expense tool integrates meaningfully with Viewpoint Spectrum. Evaluate solutions against these six criteria before committing:
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Spectrum can receive and post reimbursement transactions as job cost entries, but it does not include a native front-end for employee expense submission, receipt capture, or approval routing. Most construction companies pair Spectrum with a dedicated expense or reimbursement tool that feeds validated job cost data back into Spectrum's AP or payroll modules.
G/L-only postings bypass Spectrum's job cost module entirely, meaning the expense won't appear in job cost reports, WIP schedules, or project profitability analysis. Job cost transaction postings tie directly to a job, phase, and cost code—keeping your cost-to-complete and committed cost data accurate for project managers and owners.
Best practice is a two-stage approval: the project manager approves the job cost allocation (verifying the job number and cost code are correct), then the controller or AP manager approves for payment. Single-approver workflows create bottlenecks when controllers manage dozens of active jobs across multiple project managers simultaneously.
Yes. Vergo has a native integration with Viewpoint Spectrum that syncs live job, phase, and cost code data for expense submission and posts approved reimbursements as job cost transactions in Spectrum. Vergo also integrates with Viewpoint Vista, Sage 100 Contractor, Sage 300 CRE, Procore, Foundation, QuickBooks, CMiC, Acumatica, Jonas, COINS, Epicor, and Deltek.
At minimum: a receipt image linked to the Spectrum transaction ID, a timestamped approval log showing who approved at each stage, the original submitted amount versus approved amount, and the job/phase/cost code allocation. For bonded or public projects, this documentation is often required by owners, sureties, or auditors during WIP or certified payroll reviews.
Vergo supports multi-entity construction organizations running multiple Spectrum company files. Employees submit a single expense, and Vergo routes it to the correct Spectrum company based on the job selected. Controllers manage all reimbursements in one queue without logging into separate company environments, which is critical for GCs operating multiple legal entities.