Expense management that works with ProLaw

Key takeaways

• Vergo reads clients and matters from ProLaw, codes every expense to the right client and matter, and pushes coded entries back so nothing arrives as an uncoded lump.
• You keep your existing cards — corporate cards, fuel cards, or personal cards used for reimbursement — with no card applications or banking changes required.
• AI inference codes new vendors on first sight, including assignment to clients and matters, with no rule library to build or keyword lists to maintain.
• Card spend, employee reimbursements and AP invoices run through the same coding model and sync to ProLaw the same way.

How does the ProLaw sync work?

Vergo reads clients and matters from ProLaw, codes every expense to the right client and matter, and pushes coded entries back — so nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen, before they clear, and once they clear the coded entries sync into ProLaw. This structure keeps matter-based billing current without manual batch uploads or end-of-period coding sessions. The sync handles card spend, employee reimbursements and AP invoices the same way, so all three expense types arrive in ProLaw with consistent coding.

Do we have to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement — and connecting your existing cards involves no card applications, no re-issuing and no banking change. This card-agnostic design means you control vendor relationships, rewards programs and credit terms independently of your expense management layer. Teams continue using the cards they carry today while gaining automated coding to clients and matters.

What is AI-native expense management for matter-based billing?

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. Vergo proposes the coding by inference from your own accounting structure and history — including your clients and matters — with no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. This inference model adapts to the particular vendors, clients and matter types your firm works with, learning from your own ProLaw structure rather than requiring you to teach it patterns in advance.

Who runs ProLaw?

ProLaw, from Elite, is run by mid-market companies in legal. If your finance team lives in it, the expense layer should adapt to it — not the other way round. Firms using ProLaw typically manage hundreds of active matters, each with its own billing and cost-recovery requirements, so automated coding to the right client and matter becomes a daily necessity rather than a monthly cleanup task.

How Vergo handles this

Vergo integrates with ProLaw and every other ERP and accounting software. It proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Connecting your existing cards involves no card applications, no re-issuing and no banking change.