How does Vergo work alongside Knowify?
Knowify is job management software for trade contractors: bids, contracts, scheduling and job costing views for the work itself. It is not your general ledger. Your books live in an accounting system next to it — QuickBooks, Sage, or another general ledger. Vergo handles expense management against that accounting system: it reads your GL accounts and coding structure, codes every transaction by AI inference from your own history, and posts clean entries where your books actually live. Knowify keeps running the operations; Vergo keeps the financial record of those operations current and correctly coded.
How does spend line up with your jobs and cost codes?
A trade contractor's margin lives in the small purchases — material runs, fuel, tool replacements — that pile up against every job. Knowify gives you the job view; your accounting system holds the financial record; Vergo makes sure the spend arrives there coded. Receipts come in by text from the field, each transaction is coded by inference against your accounting structure and the way your team has coded similar spend before, and entries post once your approval rules clear them — so job costs stay honest without anyone keying receipts on a Friday.
What does that mean day to day?
- Employees submit receipts by text message — no new app alongside Knowify
- Every transaction is coded to your accounting structure automatically, with the reasoning shown
- Approvals run on your rules before anything posts
- Your accounting system stays the system of record, reconciled next to Knowify
The coding is not a rules engine you have to build and maintain. Vergo proposes each coding by inference from your own chart of accounts and your team's past decisions, and shows the reasoning next to the proposal — so a reviewer confirms in seconds rather than re-coding by hand, and a new vendor is coded sensibly the first time it appears.
Do you have to change cards?
No. Vergo is card-agnostic — it connects to the corporate, fuel and personal cards your business already holds. That matters for a team running Knowify: rolling out expense management does not mean re-issuing cards, changing banks, or interrupting the way the field already pays for things. The cards stay the same; what changes is that every swipe now arrives in your accounting system coded, documented and approved.
What else can run through the same model?
The same inference engine that codes card spend also handles employee reimbursements — out-of-pocket purchases submitted the same way, by text — and AP invoices, where vendor bills are read line by line and coded to the same accounting structure. One coding model across cards, reimbursements and payables means one consistent set of books next to Knowify, not three tools each with their own idea of your chart of accounts.
Where should you go next?
Does Vergo integrate directly with Knowify?
No — and it does not need to. Knowify is an operations platform, not a general ledger. Vergo connects to the accounting system your books live in, which is where expense management belongs.
Which accounting systems does Vergo connect to?
Vergo integrates with every major ERP and accounting system, each with its own integration page setting out how the sync works.
Do we have to change cards?
No. Vergo works with the cards your business already has.
