Reimbursements software for architecture firms on Unanet should sync directly with project phases, task codes, and employee records to eliminate manual re-entry. Vergo integrates with Unanet's project structure, auto-coding mobile receipt captures to the correct project and task at submission.
Architecture firms track expenses against specific projects, phases, and tasks inside Unanet. When reimbursements live outside that structure, controllers spend hours manually re-keying data. Errors cascade into inaccurate project profitability reports and delayed close cycles.
Most generic expense tools don't understand Unanet's project hierarchy. That disconnect creates real problems:
For AE firms billing reimbursable expenses to clients, every miscoded receipt is lost revenue.
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Yes. Vergo integrates natively with Unanet, syncing project codes, phases, tasks, and employee records. Approved reimbursements flow into Unanet automatically with correct job-cost coding and GL account mapping. Controllers don't need to re-enter expenses manually, which eliminates duplicate data entry and coding errors at month-end.
Architecture firms should use reimbursements software that flags billable expenses at the time of submission and ties them to specific project phases. Vergo lets employees mark expenses as client-reimbursable when they submit, giving project managers and controllers real-time visibility into reimbursable spend versus project budget.
Yes. Vergo's mobile app lets architects photograph receipts on-site with automatic OCR that extracts vendor, amount, and date. They select the Unanet project and phase directly in the app. The submission enters the approval workflow immediately, so expenses don't pile up waiting for someone to return to the office.
Manual entry causes miscoded project expenses, delayed month-end close, and lost reimbursable revenue. When AP clerks re-key receipts into Unanet, errors in project-phase mapping distort profitability reports. Architecture firms also risk under-billing clients when reimbursable expenses aren't flagged correctly during the entry process.
Vergo supports multi-level approval routing based on project assignment, department, or dollar threshold. A typical AE firm routes reimbursements to the project manager first, then to a controller for final approval. Each step is timestamped with a full audit trail, and approvers can act from mobile with one tap.