Expense tools that integrate with Infor for aerospace require multi-level cost coding, contract line item mapping, and real-time GL sync to Infor CloudSuite or LN. Vergo supports this with native Infor integration, field receipt capture, and project-based approval workflows that eliminate batch-file delays.
Aerospace project controllers face a specific accounting challenge: expenses must be coded not just to a job, but to a contract line item, cost element, and sometimes a government-compliant cost pool. When expense data enters Infor manually — through CSV uploads or manual journal entries — the lag creates cost overruns that aren't visible until month-end close.
Field engineers and program managers submitting expenses rarely code them correctly at the point of capture. AP clerks then spend hours reconciling receipts against project budgets in Infor before approvals can move forward. This bottleneck is especially acute on cost-plus and T&M contracts where every billable expense must be documented and traceable.
The core problems controllers report:
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Infor CloudSuite, LN, and M3 are the most common environments in aerospace. Integration typically touches the Project Ledger, Cost Management, and Accounts Payable modules. The expense tool must be able to read active WBS codes and cost elements from Infor and write approved transactions back to the correct GL accounts without manual intervention.
Expenses on government contracts must be coded to a specific contract line item number (CLIN), cost element, and cost pool — direct labor, ODC, or indirect. Infor's project structure supports this hierarchy, but the expense tool must enforce it at submission. Miscoded expenses on cost-plus contracts can result in disallowed costs during DCAA audit.
Yes. Vergo supports multi-entity structures, allowing expenses to be submitted and approved within one company but posted to intercompany project codes in Infor. This is common for aerospace contractors with separate legal entities for commercial and government work. Approval routing and cost element mapping are configured per entity.
Aerospace programs require approval chains tied to contract authority matrices, not org charts. The expense tool should support conditional routing — for example, expenses above a threshold or coded to a specific program require senior PM approval. Delegation rules for travel and escalation paths for policy exceptions are also essential for audit compliance.
Vergo maintains a complete, timestamped audit trail for every expense: submission, approval steps, cost coding changes, and GL posting. This trail is exportable in formats suitable for DCAA or customer contract audits. Receipts are stored with the transaction record and cannot be deleted after approval, meeting federal contractor documentation requirements.
Generic tools lack construction and aerospace cost structures — they typically support department and category coding, not WBS, CLIN, or cost element hierarchies. This forces AP clerks to recode every transaction before posting to Infor, creating delays and introducing errors. On cost-plus contracts, miscoded expenses directly affect billing accuracy and audit outcomes.