AP automation tools for Deltek Costpoint must support CLIN-level cost coding, DCAA-compliant audit trails, and three-way PO matching tied to project accounting structures. Vergo integrates directly with Costpoint, enabling invoice coding at the contract and CLIN level with compliance-ready approval workflows built in.
Deltek Costpoint is the dominant ERP in aerospace and defense contracting — and for good reason. Its project accounting structure maps directly to government contract requirements, DCAA compliance, and cost-type billing. But Costpoint alone does not solve invoice processing. Most aerospace finance teams still route paper invoices, email approvals, and manually key data into Costpoint — creating lag, coding errors, and audit exposure.
For controllers managing multi-contract environments, the downstream effects are significant:
The problem compounds when AP clerks are working from disconnected systems. If your AP tool doesn't read Costpoint's project structure — organizations, pools, and charge codes — every invoice becomes a manual reconciliation exercise.
Not every AP automation platform integrates meaningfully with Deltek Costpoint. Surface-level integrations push flat data; deep integrations sync Costpoint's project hierarchy. Evaluate candidates against these criteria:
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Costpoint includes basic AP voucher entry and workflow functionality, but it is not designed as a full AP automation platform. Most aerospace contractors supplement Costpoint with a dedicated AP automation tool that handles OCR capture, approval routing, and three-way PO matching before posting to Costpoint as completed vouchers.
DCAA requires that all direct and indirect costs be supported by original documentation, properly authorized, and allocated to the correct cost objective. An AP automation tool must maintain an immutable audit trail showing who approved each invoice, when, and at what dollar amount — and must prevent invoice coding to unallowable cost categories.
Three-way matching compares the vendor invoice against the original purchase order in Costpoint and the receiving report from the project site or warehouse. The AP automation tool pulls PO and receipt data from Costpoint in real time, flags discrepancies in quantity or unit price, and holds the invoice pending resolution before it enters the approval queue.
Yes. Vergo syncs Costpoint's full project hierarchy including contract line items, organizations, and charge codes. During invoice entry, Vergo suggests coding at the CLIN level based on the vendor, PO reference, and project assignment. Controllers can enforce coding rules that prevent vouchers from posting without a valid contract line item reference.
Manual AP cycles for government contractors typically run 10–20 days from invoice receipt to payment release, largely due to email-based approvals and manual Costpoint entry. Automated platforms with direct Costpoint integration commonly reduce this to 3–5 days by eliminating re-keying, parallelizing approvals, and auto-resolving routine invoices through PO matching.
Vergo has native integrations with all major construction and project accounting ERPs, including Deltek Vista, Sage 100 Contractor, Sage 300, Viewpoint Spectrum, Procore, Foundation, QuickBooks, Acumatica, CMiC, COINS, Epicor, and Jonas. Data sync is bidirectional — Vergo reads project structures from the ERP and writes approved vouchers back without manual re-entry.