Manual invoice processing persists in Jonas Construction environments because most ERPs lack native AP automation, leaving teams to rely on paper routing, spreadsheets, and manual job-cost coding. Platforms like Vergo address this by syncing directly with Jonas to automate invoice capture, cost code assignment, and approval workflows. The result is fewer entry errors and faster vendor payment cycles without disrupting existing ERP data.
Construction projects often involve distributed job sites, with field teams making purchases at local suppliers. Receipts get lost or misplaced, leading to incomplete records. Disconnected workflows between the field and office further compound the problem, as administrative staff struggle to get timely information to process invoices accurately.
Most construction ERP systems were not designed to handle the complexities of job-based accounting. Their invoice processing modules are often rigid and require extensive manual data entry, making it difficult to keep up with the high volume of invoices.
Manual invoice processing in construction leads to a range of issues that impact the bottom line:
Modern construction teams are automating accounts payable to address these challenges. By capturing invoices and receipts digitally, they can streamline the entire workflow and reduce manual data entry. Intelligent coding and GL mapping rules ensure accurate job costing, while automated approval flows speed up vendor payments.
Vergo is a construction-specific AP automation platform that helps teams like yours gain control over their invoices and job costs. By integrating directly with your ERP, Vergo can transform your AP process from a manual headache into a strategic advantage.
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Inaccurate or missing invoice data leads to distorted job cost reports, making it difficult to track profitability and make informed decisions.
Yes, automating vendor payments and capturing all expenses quickly can have a significant impact on cash flow. Leading construction companies see a 10-15% reduction in days payable outstanding.
Without a centralized record of invoices and approvals, construction companies face increased audit findings and challenges meeting financial reporting requirements.
Construction teams typically reduce the month-end close process by 3-5 days by automating invoice capture, coding, and approval workflows.