Unreconciled credit card transactions and missing expense receipts are the most common month-end close bottlenecks for general contractors, creating job-cost distortions that delay WIP schedules. Platforms like Vergo address this by automating receipt capture and syncing coded transactions directly to the GL before close begins.
Construction companies struggle with expense management due to the distributed, fast-paced nature of their work. Field crews often make purchases on the fly and lack consistent processes for submitting receipts. The disconnect between the office and job sites makes it difficult to track down missing documentation. Many GCs still rely on manual, paper-based expense reporting that can get lost or delayed.
Outstanding expense reports and unreconciled cards have serious consequences for construction companies:
Modern construction companies are turning to purpose-built expense management solutions to streamline their month-end close. These tools digitize the entire expense process, from mobile receipt capture in the field to automated reconciliation and approval workflows in the office. The result is a faster, more accurate close that aligns job costs with revenue.
For example, Vergo's construction expense management solution allows field crews to instantly submit receipts from their phones. All expenses are automatically matched to the correct project, expediting the review and approval process. Vergo also integrates seamlessly with leading construction accounting platforms, ensuring a smooth month-end close.
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Unreported expenses can significantly distort the actual costs of a construction project, making it difficult to accurately forecast budgets and margins.
Poor expense reporting opens the door to audit findings and non-compliance, especially around payroll taxes, job cost accounting, and government contracts.
By digitizing receipts and automating the approval workflow, leading construction companies can shave 3-5 days off their monthly close process.
Unbilled credit card expenses delay invoicing, leading to cash flow gaps and strained relationships with suppliers and subcontractors.