Reimbursement software built for Deltek Vantagepoint should map expenses directly to project, phase, and cost-type without manual re-keying. Vergo's Vantagepoint integration handles this natively — field staff capture receipts on mobile, expenses auto-code to the correct project hierarchy, and approved reimbursements sync to the GL without CSV imports or middleware.
Engineering firms run lean finance teams. Controllers and AP clerks already manage complex multi-phase project billing inside Vantagepoint. When reimbursements live outside that system — in spreadsheets, PDFs, or generic expense tools — someone has to manually re-key every line item with the right project, phase, and expense account.
That manual handoff creates real problems:
Project managers need reimbursement data reflected in real-time job costs. CFOs need clean books. A disconnected workflow delivers neither.
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Yes. Vergo integrates natively with Deltek Vantagepoint, syncing approved reimbursements with full project, phase, and expense-account coding. No CSV exports, no middleware. Data flows directly into Vantagepoint's job-cost ledger, so controllers avoid manual re-keying and project cost reports stay current.
Yes. Vergo's mobile app lets field engineers photograph receipts, select the correct project and phase, and submit reimbursements from any job site. OCR auto-extracts vendor, amount, and date. Submissions route immediately to the project manager for approval without waiting until the engineer returns to the office.
Vergo maintains a complete audit trail for every reimbursement: timestamped receipt images, submitter identity, approval chain, and GL account mapping. Policy rules enforce receipt requirements and rate limits before submission. This documentation supports DCAA compliance and client audit requests without manual file assembly.
Most engineering firms using Vergo process reimbursements in under five business days from submission to payment posting. Mobile capture and automated approval routing eliminate the delays caused by paper receipts, email chains, and manual Vantagepoint data entry that typically extend cycles to two or three weeks.
Yes. Vergo supports configurable per diem caps, GSA rate tables, and IRS standard mileage rates. Policy rules validate expenses at the point of submission, flagging or blocking claims that exceed firm limits. This reduces reviewer back-and-forth and ensures consistent policy enforcement across all projects and offices.