Defense contractors on Deltek Costpoint need expense management that maps directly to project charge codes, cost elements, and DCAA audit trail requirements. Vergo's Costpoint integration handles this with automated GL mapping, field receipt capture, and compliant approval routing that eliminates manual reconciliation.
Deltek Costpoint is the ERP backbone for most government contractors. But its native expense workflows are rigid. Controllers and project accountants spend hours manually coding receipts to the correct charge numbers, org keys, and cost elements. When field engineers or program managers submit expenses on spreadsheets or generic tools, data breaks on import.
DCAA auditors expect every transaction to trace from receipt to general ledger without gaps. Generic expense tools cannot map to Costpoint's multi-segment account structure. This creates specific, costly problems:
Vergo is a card-agnostic expense management platform built for construction. Connect any corporate or project credit card and get full visibility and control over field spending.
Yes. Vergo offers native integration with Deltek Costpoint, syncing expenses to Costpoint's full account string including company, organization, account, project, and cost element. Transactions post automatically after approval, eliminating manual CSV imports and reducing coding errors that cause reconciliation issues at month-end close.
DCAA-compliant expense software maintains timestamped audit trails for every transaction from receipt capture through GL posting. It automatically flags FAR Part 31 unallowable costs before approval, ensures receipts are attached to each expense, and preserves the approval chain—critical documentation for incurred-cost submissions and government audits.
Vergo provides mobile receipt capture that lets field engineers and program managers photograph receipts and submit expenses from any location. The app auto-codes expenses to the correct Costpoint project charge number based on the employee's assignment, so submissions arrive pre-coded and ready for controller approval.
Generic expense tools cannot map to Costpoint's multi-segment account structure. This forces AP clerks to manually re-key data, causing miscoded expenses, failed incurred-cost submissions, and DCAA audit findings. Defense contractors also lose real-time visibility into project-level spend, creating budget overruns on fixed-price and cost-plus contracts.
Vergo automatically identifies FAR Part 31 unallowable expense categories—such as alcohol, entertainment, and lobbying—at the point of submission. These expenses are flagged before they enter the approval workflow, preventing unallowable costs from posting to billable project codes in Costpoint and reducing risk during DCAA audits.